Kanematsu India Pvt Ltd. recognizes the importance of protecting personal information. We are committed to safeguarding the privacy of individuals whose data we collect and process. This Privacy Policy outlines our practices in accordance with applicable Indian laws, including the Information Technology Act, 2000, and the Digital Personal Data Protection Act, 2023, as well as international privacy standards.

1. Collection of Personal Information

We collect personal information through lawful and fair means, including through our website, email, customer communication, business transactions, and other legitimate methods.

Types of data we may collect include:

•    Full name
•    Contact details (email, phone number, address)
•    Employment information (company name, department, title)
•    Business details and transaction history
•    IP address, browser, and device information (for web analytics)
 

2. Purpose of Use of Personal Information

We use personal information for the following purposes, or as otherwise permitted by applicable law:
•    To facilitate communication with customers, partners, and vendors
•    To enter into and manage business contracts and transactions
•    To provide information on our products and services
•    To send notifications, updates, and event invitations
•    To process recruitment and employment-related activities
•    To respond to inquiries and support requests
•    To conduct market research, analysis, and internal evaluations
•    To meet legal and regulatory requirements

3. Sharing and Joint Use of Personal Information

【A. Sharing with Third Parties】
We do not disclose personal information to third parties without the individual's prior consent, unless required or permitted by law.

【B. Joint Use】
We may jointly use personal data with our parent company and affiliated entities in Japan for the purposes stated above.

Jointly used data includes:
•    Name, contact details, employment details

Entities with joint access:
•    Kanematsu Corporation – Japan 
•    Relevant subsidiaries and affiliates of the parent company

Purpose of joint use:
•    To streamline operations, communication, and customer service across　global offices

Data controller for joint use:
•    Kanematsu India Pvt Ltd

4. Data Security

We implement appropriate security measures—technical, organizational, and physical—to protect personal data from unauthorized access, loss, alteration, or disclosure.

5. Rights of Data Subjects

In accordance with the Digital Personal Data Protection Act, 2023, individuals have the right to:
•    Access their personal data
•    Request correction or deletion of inaccurate or outdated data
•    Withdraw consent where applicable
•    Register a grievance with the designated Data Protection Officer (DPO)
•    To exercise your rights, contact us using the details provided in Section 10.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the stated purposes or to comply with applicable legal requirements. Once no longer required, data is securely deleted or anonymized.

7. Use of Cookies and Website Tracking

Our website uses cookies to enhance the browsing experience. Cookies collect anonymous data such as IP address, browser type, and usage patterns.
Users may disable cookies via browser settings. However, this may limit functionality on some pages.
We also use SSL (Secure Socket Layer) technology to encrypt data submitted through our web forms.

8. Cross-Border Data Transfers

Your personal data may be processed outside India, including by our parent company and affiliates in Japan. In such cases, we ensure that adequate protection is in place, consistent with applicable legal requirements.

9. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time in response to changes in laws, operational practices, or company structure. Updates will be posted on our website with the revision date.

10. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact:

【Kanematsu India private Limited】
Tower-4, Block-A, Unit No. 03-04, Ground Floor,
DLF Corporate Park, Gurugram, Haryana 122 002, India
Email: bhuwan_chandra@kanematsu.co.in
Phone: +91-124-4001461, 1462

11. Governing Law and Jurisdiction

This Privacy Policy is governed by the laws of India. Any disputes arising out of this policy shall be subject to the exclusive jurisdiction of the courts located in Gurugram, Haryana India.